A successful business relies on effective IT systems, but keeping up to date with the latest technology can be difficult and time consuming. In the last twenty years there have been huge innovations in IT that have made enterprise level IT, such as Office 365, accessible and affordable to smaller businesses. However many companies continue using outdated technology because they don’t realise that the right investment in IT will be cost effective and improve the way their business operates.
There are many reasons why companies are slow to invest in their IT. Some companies lack the in-depth knowledge to know where to spend their IT budget wisely or are concerned that migrating to a new system will be disruptive, but by taking expert advice a cost effective solution will be achieved along with a smooth transition. Another worry is the hassle of training staff, but as Office 365 is based on Microsoft Office, which is familiar to many, it need not be a concern.
Many companies don’t realise how much their current systems are hindering productivity until they move to Office 365. However before you make any decisions get advice on which Office 365 subscriptions will meet the needs of your business and get a quote of how much it will cost to set up professionally.
What are the benefits of Office 365?
Improved security
Keeping your business secure is vital and a key reason why companies migrate to Office 365. Office 365 eliminates the possibility of data loss through system crashes and if you lose any data through human error the data can easily be restored to a previous version. It has advanced security features that protect against external threats and provides internal access controls. If you lose a phone or laptop the administrator can remove the data from that device whilst still allowing access to that information from other devices. It is GDPR compliant and other security features can be bolted on so you can ensure you meet the security levels required for your organisation.
Flexibility to work from anywhere
Office 365 allows you to work on any device with an internet connection allowing to you to access any file, email or contact whenever and wherever you need it. Whether you are working on the train, writing a report from home or travelling abroad you can access the information you need, and connecting remotely is easy and requires no technical skill.
Reduced maintenance and environmental costs
Office 365 stores data in the cloud so you no longer need an on-site server, which can be expensive to maintain. It offers a greener solution with reduced hardware and energy costs.
Scaleable with predictable monthly costs
Many businesses find it hard to predict their growth patterns, but as Office 365 is a monthly subscription and you are not tied to lengthy contracts you can scale up and down as required.
Increased productivity with file sharing
Office 365 synchronises all files, emails and calendars so all your colleagues are looking at the latest version of a document, current emails and all new calendar entries.
All new entries are mirrored across all devices and with SharePoint Online you can work on a document using one device and continue editing from another device such as your smartphone.
Microsoft Teams enables you to collaborate easily with colleagues on projects so you can screen share, co-author documents, chat and make video calls.
Tools to make you more productive
There are a plethora of Office 365 features that can enhance the way you work as well as all the tools you are familiar with such as Outlook, Word, Excel, Powerpoint and Publisher.
Data back up
Microsoft back up all Office 365 data, including emails, in their data centres, which they ensure are secure. The data can be restored to a previous version so you can get working again and is protected from natural disasters.
Office 365 is a cost effective solution that enables you to work more efficiently, cost effectively and with greater security. Call us for more information on 01603 451810.